When it is time to start budgeting for your business, no matter large or small, there are many things that you have to consider when you start laying it all out.  From what you have to include to how to pinch pennies, it can all be a little much.

Here you’re going to find out how to make the best of your small business budget including what you need, how to save money when and where you can, and some things that you may want to spend that extra change on.

What to Include in Your Budget

There are several things that you are going to want to include in your budget and then you will probably want to include a little extra for the unexpected. From services and systems to basic rent, there’s a lot to include in a budget.

Also keep in mind that a budget is never stationary but it is something that fluctuates on a regular basis. Your first budget that you write is probably not going to include everything that you need because it’ll be your first time planning for your business. Yes you can try to catch everything, but it is very difficult to do so.

Services and Systems 

There are many different services that you want to include when it comes to running your small business. From after  hours answering services to project management systems, there’s a lot to include.

Additional services that you also may want to include our email services as well as chatbots because these can help increase your customer retention and satisfaction.


If you are lucky enough to outright own the building that you are working out of, then you don’t really have to worry about rent. However, that’s not the case for most people.  Something to calculate into your budget is not just basic rent but also includes any inflation that may occur over the next 10 years.

Can your business still cover that rent? It’s a great question to ask yourself!

Basic Bills

Every home in every building has basic bills that are going to have to be paid. This is one of the reasons why there has been a large rush of virtual work that is coming to play. Instead of having to pay for a full building along with  facilities bills, there’s now an ability to set up home offices at a much cheaper price.


Now, you may be a small business, but that doesn’t mean that you aren’t going to have employees. One of the things that you have to include in your budget is how you’re going to pay those employees and how much you are going to pay them as well.

Health Insurance and Tax Fees

But what also comes along with employees is paying for health insurance as well as any additional tax fees that you have to pay for those employees.   The benefits can vary greatly from business to business and can also vary based upon what you can afford.

While many businesses choose health insurance and tax fees as a way to pinch pennies, it may not always be the best for the entire company.

How to Pinch Pennies

There are three major ways to save when it comes to operating a small business. Utilize free services, utilize virtual services, and if you can, even attempt to operate virtually. This is going to save you a lot of time and money when it comes to rent, bills, and general operating expenses.

Most Needed Services

Some of the most needed services that you are going to find as you begin your operations are the following:

  • Project management systems
  • Customer management systems
  • After Hours Answering Services

It even helps to have a bilingual virtual receptionist in the answering services department because your customer segmentation may end up reaching further than you thought possible!

Project management systems are one of the handiest programs that you can buy because it allows you to track everything that is going on in your business from one central area.

For the most part many of these different systems will also have a way to track customers as well as send out emails if you’re lucky. Now that usually comes with a higher price point but it is well worth the investment.

What is also starting to become a regular expense for businesses is after hours answering services. These types of services help build rapport with your customers and also help you to maintain more regular communication.


The best way to make the most out of a small business budget is to plan ahead as much as you possibly can.  This takes time and effort and a lot of planning which is why you have some great guidelines here to help you as you start budgeting.  Good luck on your planning!